I felt that frustration. Tools like Obsidian and Notion all have their strong suits, so it depends on the features users look for to decide which is better. You can see here I added some notes about the foundations of a good PKM from Mikes article. Lets take a look at the best project management tools on the market. 
Organize your notes and ideas to make creative output easy with Obsidian. There is a lot more I could share about this database, but I just wanted to give a broad-strokes look at my current PKM/Library system. The way ProProfs knows exactly what they want to do and what they are doing.
Over the last few months, my understanding of what PKM is has grown quite a bit. ), so well see if this system will need to change as time goes on. We covered knowledge management templates for gathering content and learnings from different sources but what about a knowledge management system for your own knowledge? In the beginning, I was telling myself I needed to choose between the two. A good internal or external knowledge base is one that is accessible, easy to use, and clear in categorization as well as definition. Notion offers an easy solution to managing all those thoughts in one place so you can focus on what matters mostliving in the present moment without forgetting anything along the way. The reason why Notion is recommended so much by individuals for personal use isbecause it was designed for personal use.
If you're not a writer but still would like a pre-made personal knowledge management system in Notion, check out the Personal Knowledge Base Template. Whether its learning a new skill from a YouTube video, gaining a fresh perspective from a podcast episode, discovering a life hack on Reddit, coming across a great quote in the latest book you read, and literally anything in between were in an age where knowledge and inspiration is everywhere.
In most cases, it ends up being forgotten or written onto a sticky note that never gets read. Document360 has lots of integrations with popular tools like Google Analytics, Olark, Hotjar, and Intercom while Notion doesnt have nearly as many. A knowledge base can be internal and external, the former for employees and company documentation while the latter is for self-service support for users.
StoryFlint provides resources and tools for writers and aspiring authors to help them hone their craft. Although we have already said that Notion and Confluence are quite alike, they are also quite different where it matters. There are a million ways that you can use Notion, and in the beginning, it can feel slightly overwhelming. I thought, what is PKM? My reading list has morphed (rightfully so) from a reading list to a Library. But Notion is also a note taking tool, as well as a project management software. He was clearly a note-taking nerd before that was even a thing, without access to any of the wonderful tools we have now.
Here is what it looks like once Ive added some Notes and Resources: I can also add some additional notes about the book/podcast/resource/article in the actual card. But Notion is also a note taking tool, as well as a project management software. I use a light version of the productivity system Getting Things Done by David Allen. Any other knowledge hub templates for Notion to recommend? I have filters set up so that it only shows Notes + Ideas and Library entries from that day. For example, if I wanted to build a page called Medium I would type [[Medium]], and a page would be automatically built. So it is fair to say ClickUp has more integrations within itself and outside the tool compared to Notion. ","acceptedAnswer":{"@type":"Answer","text":"A knowledge base can be internal and external, the former for employees and company documentation while the latter is for self-service support for users. Whenever I am writing a blog article or creating social media content on a specific subject, I can find all the knowledge that I have on that specific subject using my Areas or Tags. ","acceptedAnswer":{"@type":"Answer","text":"With tools like Notion, Guru, and Confluence users can easily categorize and catalog knowledge bases."}}]}. With these personal knowledge templates, centralize your favorite quotes, articles, podcast episodes, videos, and everything else all into one place creating your own curated content library. The People database is a place where I create separate entries for every author, content creator, instructor (or honestly anyone) that I want to reference later. The three main reasons you should have a personal knowledge management system: Consolidating all of your learning content from videos, articles, and seminars in one centralized place is a great way to create your own personal library. By breaking down what you learned into bite-sized lessons that are each tagged creates for you a second brain that you can organize every bit of knowledge and refer back to easily. Designed and maintained with love by Kevin Barrett using Webflow. Please check your inbox and click the link to confirm your subscription. "}},{"@type":"Question","name":"How do you use knowledge management notion? Mike uses Obsidian. It stands for Projects, Areas, Resources and Archive. Once a Library Item is clipped, tagged, and content type is selected, it enters the next phase of my personal knowledge management workflow: reading/watching (or re-reading/re-watching). Success is through simplicity for both ends of the product. Privacy Policy | Disclaimer, 10+ Notion Knowledge Management Templates to Store Valuable Ideas. screenshot) or kanban boards, like my Content Tracker. Obviously that is not very desirable when you want to create a knowledge base that is supposed to be easy to use and accessible by all.
An error occurred, please try again later. This allows me to have a queue of content I need to go through to keep productive. Anything that I want to remember and that might be useful to me (or someone else) in the future. One feature Guru has that Notion doesnt have is forums, which make collaboration easier. In Notion, I only use P.A.A. method, a digital filing method developed by leading productivity expert Tiago Forte. I needed to find a way to organize my knowledge outside of my brain in a way that was categorized, tagged, and flexible to view in different mindsets. Actually, in most cases, I am not even in front of my computer. Use Notion for building productivity and project management systems, as well as storing documents and digital data. One of the main benefits to Roam is how quick and easy it is to create new pages as youre writing, just by using the [[]] command. So which of the main focuses of these tools more helpful when you are creating a knowledge base? But hey, before I start with my findings, lets take a look at: Notionis an all-in-one workspace that brings together cool features like note-taking, project tracking, knowledge base, and more. Ive also gotten rid of that nagging feeling that keeps popping up when you are trying very hard not to forget something. It is fair to say thatConfluence is a great alternative to Notion for more collaborative options and integrations. Which Notion knowledge management templates do you see yourself adding to your personal workflow?
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You can create tasks, put due dates on them, assign them to users in specific roles, and even create sub-tasks within those tasks. Play around, see what works best for what you need and figure it out as you go. For you to have a satisfying growth rate, I will explain how to grow a SaaS from 0 to 1: Product Marketing vs. Marketing A Guide to Exact Differences, Remember when Ron Swanson did not understand how the internet works and threw his computer into the trash? Confluence offers a free version and three other plans. If you like these templates, you might also want to check out our round-up on some of the best Notion second brain templates. The great thing about databases in Notion is that you can view them in different ways depending on your preference lists, tables (like the Tasks screenshot), boards (like the P.A.A. Like with Notion, you can make things as simple or as complex as you need. So basically Notion is a personal or company wiki with which you can take notes, store company resources or put any collection of knowledge in. This is purely meant to show you how I use the platforms and how you can use them too. Top Alternatives to Notion Knowledge Management, standardized their menu and kept it to way less options, 16 Best Project Management Tools for the Smart PM. Sign up here for a bi-monthly dose of new ideas, new thoughts, new questions. It must be genetic because, in the last year, I have immersed myself in the world of Personal Knowledge Management (PKM), using Roam and Notion as my main tools. The Knowledge Base database stores all the bite-sized lessons and notes I take from Library items and allows me to tag them from the Tags database in order to categorize them. Just collecting and never looking at the notes again wouldnt be useful, and the more you intentionally link your notes together, the more valuable your web of ideas becomes. I have a page called Quick Notes. Meanwhile in Notion you can do basic assigning without much progress tracking. I couldnt make a decision, so I decided to try out both. When I joined the team, I had some understanding of productivity, habits, focus, and all of those exciting things. Taking notes from what you learn or found useful from items in your library and housing them in a database tagged and categorized will allow you to access your knowledge easily. Focus makes a huge difference. Each Library item can be categorized by Content Type and tagged from the Tags database. Guru has 3 different plans and a free version, as well as a free trial option. It does excel at that. It's super simple: just click the extension icon in your toolbar, select the database (your most recently used will be pre-selected) and a record will be created in your Library database with the content transposed on the record's page. Finally, once Ive finished a post, Ill add any details that I want to remember to the page (like date of posting, # of hours spent on writing, published in a publication or no, etc.) Offering features on various focused use cases, Guru has a set of features that really highlights your work. For instance, if you're running a blog about underwater basket weaving, all the knowledge you've acquired in such a subject should be grouped or tagged accordingly for you to refer back to it fast and easily produce content for your audience.
I like to see at a glance what is fiction versus non-fiction. The intention is to engage with my notes as much as possible through tagging and notes design. If you want to see how to add a Notion Widget to your iPhone Home Screen, head over to my article on how I track my habits in Notion and you can see how to add it (scroll down towards the bottom). So, all in all, Notion is great when you are using it as a personal knowledge base or project management tool. Some of my apps have been in the same place since I got my first iPhone, almost 10 years ago.
I recently came across someone explaining how using Notion for their personal planning changed their life. Yes, it is. We gotta give it to them, they are pretty good. {"@context":"https://schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"Is notion a knowledge management system? So I tried my hand at Notion. Good personal knowledge management systems make it easy for you to enter and organize your knowledge as well. I dont add tags to every item or resource. But when I first heard the term PKM I drew a blank. I like to do long-form journaling in an app called Bear, but Ill transfer my writing to Roam every week. This is where the true gold of personal knowledge management lies. I select everything on the page (the content and my notes) and cut (CTRL+X) to have a blank page. When I realized I wont be the next Tarantino I found myself as a creative content writer at UserGuiding. You cant change or delete this. That was by the time we were using Notion as a team at work. I am not really concerned with what skill I can learn that I want to reference later from Black List. Every day between the links we see online, content friends share with us, shower thoughts, and those breakthrough ideas we have its near impossible to track these content pieces and ideas, and compartmentalize them in a meaningful way. Want more Notion tips, tricks, and templates? Luckily, there is a way to easily do this with Notion. It gets sloppy and very unorganized when used by two or more people, let alone big teams. Again, using technology to keep track of conversations and experiences that otherwise would get lost in the abyss of my mind. So if you are looking for a tool to take burden off of your customer support teams shoulders while also keeping your internal knowledge in a single source, Document360 is the one. Learn how to write a great story and take your writing skills to the next level. I have a few different views set up so I see only what I need to see, like only what is Active or if I just want to see the books I am reading (I know, I know I read a lot of books at once). These databases allow you to sort and filter data, view and edit the same data in different areas of your workspace, and create relations and rollups to other databases. You have pages and pages of notes you've taken over the years spread out on different pages across Evernote, Google Docs, or whatever digital platform you use. These plans are: Starter free for 3 users, $5 for each user after 3 /month. I had never used Notion to a full extend and was intrigued by this personal-use-Notion post. Anyone who wants to have productive life needs to have some kind of knowledge management system. I give a score between 1-5 stars. I also have this workflow in each Tag and Area page with the Library database instance filtered by said Tag or Area so I can dive into a specific subject if that is my interest for the day. A personal knowledge management system is a way to take control of your brain space and help you remember everything. Its the systems you create so you go further with your ideas. Lets check them out! The aim is to store the information that can be relevant in the future in a way that is logical and easy to retrieve. It can get frustrating when you have an idea and are not sure what to do with it. For me, Notion has become my personal knowledge management software. Since its saved to my sidebar, I can easily access it from any device. Project management tools make life easier for companies and teams. Thats a page that gets created automatically every day, with todays date. It is what I mean when I say Notion cant compare to full-fledged knowledge base software. It is saved to my Favorites sidebar, so it is easy to find from any device. In my case, that would be writing articles. Tag and aggregate all your notes and acquired storytelling knowledge into an organized Knowledge Base. I created a "Tag Template" when creating new tags so that they'll automatically have the necessary linked database instances on the page. In terms of popularity, ClickUp is among the tools that are in the same league as Notion. Unfortunately, every time I have a thought, idea, or see something I want to read later, I am not sitting peacefully in front of my computer with a perfectly steamed chai latte. This way it is easier for users to collaborate and request certain pieces of knowledge to be collected on the knowledge base. The most powerful thing about Notion's app is its databases. You have a hard time remembering what you learned and you have an even harder time finding the valuable information you took note of. In this article, I am going to give you a brief overview of some of my growing PKM systems, my library (and some of the connected databases), and how I quickly capture information on the go in Notion to be sorted and organized later. Especially in being a dedicated tool.
This is very different from Notion, where you need to think about where to create the page like a hierarchy. Now, I can hear the sceptics thinking: Isnt all this tracking and organising a colossal waste of time? For beginners and pros alike. This way, it makes it possible for users to find your knowledge base and interact with it easily. The more information you add to your PKM system, the better it gets. Notion is a jack-of-all-trades type of tool. There are a few other helpful properties like URL (super helpful for online courses or podcasts), the cost (a great way to track how much you spend on books or online courses), and a place to link to a file (like a PDF eBook). A goldmine of information but without any structure and impossible to navigate. It has all the aspects and databases that were mentioned in this article and is ready to go for you to use. Once I start writing, I switch to another tool simply because I find the block structure of Roam too distracting for an article. Roam describes itself as a notes tool designed for networked thought. To me, thats what makes it perfect for learning and writing. Did you know you can use Document360 with UserGuidings resource center feature? If that works for you, thats great, but I have found that doing this has helped me be more organised and proactive about the things I need to do. Id have to start from scratch every time. , Catch up on what we published this week, including a detailed look at some of our favorite monitors, keyboards, and pointing devices for your Mac setup, and some great links from our friends across the web. This Library helps me log important information and keep track of what I am learning. "}},{"@type":"Question","name":"What is the best knowledge base software? To set up an internal or external knowledge base, users can use a no-code tool like Notion, Guru or Confluence. One of the biggest problems with using Notion as a knowledge base is the fact that it cannot be used in a different environment.
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And they do it make this possible by streamlining internal communication, helping new employee onboarding, and making information accessible anywhere, anytime. This can be information about doctors appointments (Health), furniture measurements (Home), investments details (Finances), etc. Desks and chairs are just the tip of the iceberg anything from lighting through to plant life has likely played a role in your considerations. You can also create a Widget on your iPhone Home Screen so you can quickly go directly to it. "}},{"@type":"Question","name":"What is knowledge base for? Mike wrote a fantastic article that is basically an intro to PKM. To solve the problems I mentioned at the beginning of this article, it's important to have such a system to organize your knowledge in a way your brain can't. Most of the articles I found would compare Roam and Notion against each other. Be the first to receive updates on articles, curated videos and resources. ","acceptedAnswer":{"@type":"Answer","text":"Yes, it is. One of the most important differences between Notion and ProProfs that ProProfs lets users create external knowledge bases as well, whether it is for common support questions or for a stand-alone help center. It's important because our brains are limited, even though they're big. I have more than just books saved in the database. Published with. Probably the biggest pro of preferring Document360 over Notion is the ability to create both internal and external knowledge bases. So, I decided it was time to change it up. They can't hold every piece of knowledge and it takes time trying to rack your brain for that one tidbit you're trying to remember. for a muse of fire, that would ascend the brightest heaven of invention.". The free version can be used with up to 10 individual users, while the other plans are billed according to the user count. Its use-worthy integrations are a big plus.
I want to make it easy and reduce any possible friction. There were hundreds and hundreds of Word documents, filled with jokes, quotes and articles in Dutch, English, French. Document360 is also one of the most popular tools out there, especially among growing companies. This website uses cookies to ensure you get the best experience on this site. Here are 11 HR software to optimize your efforts. ProProfs Knowledge Base has a remarkable set of integrations from Google Apps, Jira, and Salesforce to Zendesk and Freshdesk. regardless of their company level. It helps me with researching topics for blog posts, compiling content to share on social media, and using it for solutions in my own life. Did you know you can use Guru with UserGuidings resource center feature? Then they find themselves working a 9 to 5 job they never even wanted to do with way too much information on everything else. So I built my own personal knowledge management system using Notion. To me, Personal Knowledge covers a wide range of information ranging from book highlights, personal data and anecdotes, meeting notes, birthdays, gift ideas, receipts, travel details, inspirational quotes, personal goals, and so on. Something went wrong while submitting the form.
For features you probably wont be using if you are in it for a knowledge base. tags like Instagram Content or Instagram Growth are children of my Instagram Marketing area of life), I can refer back to the knowledge I've acquired in a specific Area by going to the Area's page and looking through a linked instance of the Knowledge Base database. ClickUps biggest edge over Notion is its capabilities of task management. They try their hand at everything and end up being mediocre at everything.
Pretty cool, right? It is broken down into four databases: The Library database stores all the videos, articles, course notes, etc. Again, pretty cool. I use the genre column mainly for books or TV shows/movies. Building a story's world, history, and plot can get complicated. I use tags to organize Library and Knowledge Base items. So, if you are like me and have no idea what PKM is (or would like a refresher) let me help you out a bit, courtesy of my BFF Wikipedia: Personal knowledge management (PKM) is a process of collecting information that a person uses to gather, classify, store, search, retrieve and share knowledge in their daily activities (Grundspenkis 2007) and the way in which these processes support work activities (Wright 2005). Lets take a look at some digital tools that are great alternatives to Notion. The 40 Best Notion Templates for Students, The 10 Best Study Websites & Virtual Spaces, 20+ Aesthetic & Minimal iOS App Icon Packs, 2022 Gridfiti Inc. All rights reserved. "}},{"@type":"Question","name":"What is a good knowledge base? While Notion only lets commenting, Confluence lets individual users message each other within the tool. Did you know you can use Confluence with UserGuidings resource center feature? By storing all this stuff in a centralized and digital place outside of my forgetful brain, I can rely on the benefits of searchability, backups, syncing between devices and sharing with others. As it turns out, its not that scary or complicated. I dont want to spend hours designing new pages as that defeats the whole purpose of efficiency (productivity porn is a real thing!). Notion is a great tool for creating a personal knowledge base, as well as other tools like Guru, ClickUp, ProProfs Knowledge Base, Document360, and Confluence. I use Notion. Roam can seem quite intimidating at the start. A pillar of personal knowledge management is not just collecting important information but using and reviewing the information youve collected. Since every tag is a child relation to a specific Area of my life (i.e. Now, thats not something you can decide without taking a look at some features. I have several views that I can jump back and forth to. Every time. To really thrive in this Information Age, we need systems to manage this flow, absorb the relevant information and apply it to our lives and careers. Next, I add the name/title of the resource.
You can reference or link to any other page by adding bi-directional links and tags. The way I read it youre either a Roam person or a Notion person. Again, thank Marie for this one. This is taken from Obsidians website, a competitor note-taking app, but it perfectly describes why I prefer keeping text notes and highlights in Roam versus Notion. The score column lets me give a score to each resource. Guru also makes the knowledge bases available on different channels while Notion doesnt. But I think its time for a total revamp. Heres a quick snapshot of my capture toolkit: Every couple of weeks, I go through the Readwise highlights that have been imported into Roam. You can set it up just how you want it and just see the information you need. Mike shares that the end goal of a PKM system is actually being more creative. and move it to the Done column. Without a system like Roam, it would take me forever to look for relevant notes and resources. After my grandfather passed away, we got access to his computer and his files. It helps gives content creators the power while giving the content consumers the simplicity. So, I can go into my People database, click Jane Austen, and see all the content Ive added to my Library that she is related to. Just like Notion, Confluence is a tool that helps companies build wikis, create onboarding checklists and share internal knowledge. Since ProProfs also deals with external affairs of your knowledge bases, it helps with Google rankings and SEO as well.
I dont do the actual writing in Notion, but I like to use the databases to keep track of the ideas and articles. She shares a ton about personal knowledge management and how she uses Notion to store and organize relevant information. By notes design, I mean compressing, adding my own thoughts and takeaways, bolding, and removing anything repetitive/unnecessary. Just do the things you need to do and done! (Also, my moms reaction when I proudly showed her my Notion pages.). I will get there one day. It was great for personal use alright but I came to the realization that it wasnt nearly as good for teamwork. The more you use this feature the better it gets. If you have seen Parks and Recreations, Top 10 Product Marketing Courses and Certifications in 2022, In today's world, bringing a product to market is no easy job. Readwise is one of my favourite apps with many great features to help in the creative writing process, which Ill write a separate post on soon. Think of the old-school method of having a filing cabinet with different tabs and folders for different subjects that has all your notes organized.
We were amazed by what we found.
Because ClickUp is essentially a project management tool, it is naturally easier to link docs, wikis, and any kind of note to tasks and access them through the given task. Join our Notion mailing list below and check out our several otherNotion guides and round-ups! If I want to drill down on a specific subject, I can go into a specific tag in an Area and get the knowledge that way. Top 11 HR Management Software for HR Managers in 2022. There are 4 reasons why you can probably pick a better tool than Notion for your knowledge bases, whether you are a small business or enterprise. As my understanding of personal knowledge management has grown, my systems matured to support my slowly developing setup. This helps me keep track of what content I've consumed or not. But they are also the very reason Notion can get too complicated at times. But hey, enough talking about Notion. Check out the Writer's Knowledge Organizer Notion Template. All of these notes have been acquired from all the different articles you've read, videos you've watched, courses you've taken, seminars you've attended and it's all in one giant pile or it's organized in a convoluted mess of folders. Notions not so bad if you are creating apersonalknowledge base. If you like an author/creator you can now find a central place to see all the resources they are related to in your Notion Library. Nothing I learned was easily accessible again after I wrote it down and stored it away.
Organize your notes and ideas to make creative output easy with Obsidian. There is a lot more I could share about this database, but I just wanted to give a broad-strokes look at my current PKM/Library system. The way ProProfs knows exactly what they want to do and what they are doing. Over the last few months, my understanding of what PKM is has grown quite a bit. ), so well see if this system will need to change as time goes on. We covered knowledge management templates for gathering content and learnings from different sources but what about a knowledge management system for your own knowledge? In the beginning, I was telling myself I needed to choose between the two. A good internal or external knowledge base is one that is accessible, easy to use, and clear in categorization as well as definition. Notion offers an easy solution to managing all those thoughts in one place so you can focus on what matters mostliving in the present moment without forgetting anything along the way. The reason why Notion is recommended so much by individuals for personal use isbecause it was designed for personal use.
If you're not a writer but still would like a pre-made personal knowledge management system in Notion, check out the Personal Knowledge Base Template. Whether its learning a new skill from a YouTube video, gaining a fresh perspective from a podcast episode, discovering a life hack on Reddit, coming across a great quote in the latest book you read, and literally anything in between were in an age where knowledge and inspiration is everywhere.
In most cases, it ends up being forgotten or written onto a sticky note that never gets read. Document360 has lots of integrations with popular tools like Google Analytics, Olark, Hotjar, and Intercom while Notion doesnt have nearly as many. A knowledge base can be internal and external, the former for employees and company documentation while the latter is for self-service support for users. StoryFlint provides resources and tools for writers and aspiring authors to help them hone their craft. Although we have already said that Notion and Confluence are quite alike, they are also quite different where it matters. There are a million ways that you can use Notion, and in the beginning, it can feel slightly overwhelming. I thought, what is PKM? My reading list has morphed (rightfully so) from a reading list to a Library. But Notion is also a note taking tool, as well as a project management software. He was clearly a note-taking nerd before that was even a thing, without access to any of the wonderful tools we have now.
Here is what it looks like once Ive added some Notes and Resources: I can also add some additional notes about the book/podcast/resource/article in the actual card. But Notion is also a note taking tool, as well as a project management software. I use a light version of the productivity system Getting Things Done by David Allen. Any other knowledge hub templates for Notion to recommend? I have filters set up so that it only shows Notes + Ideas and Library entries from that day. For example, if I wanted to build a page called Medium I would type [[Medium]], and a page would be automatically built. So it is fair to say ClickUp has more integrations within itself and outside the tool compared to Notion. ","acceptedAnswer":{"@type":"Answer","text":"A knowledge base can be internal and external, the former for employees and company documentation while the latter is for self-service support for users. Whenever I am writing a blog article or creating social media content on a specific subject, I can find all the knowledge that I have on that specific subject using my Areas or Tags. ","acceptedAnswer":{"@type":"Answer","text":"With tools like Notion, Guru, and Confluence users can easily categorize and catalog knowledge bases."}}]}. With these personal knowledge templates, centralize your favorite quotes, articles, podcast episodes, videos, and everything else all into one place creating your own curated content library. The People database is a place where I create separate entries for every author, content creator, instructor (or honestly anyone) that I want to reference later. The three main reasons you should have a personal knowledge management system: Consolidating all of your learning content from videos, articles, and seminars in one centralized place is a great way to create your own personal library. By breaking down what you learned into bite-sized lessons that are each tagged creates for you a second brain that you can organize every bit of knowledge and refer back to easily. Designed and maintained with love by Kevin Barrett using Webflow. Please check your inbox and click the link to confirm your subscription. "}},{"@type":"Question","name":"How do you use knowledge management notion? Mike uses Obsidian. It stands for Projects, Areas, Resources and Archive. Once a Library Item is clipped, tagged, and content type is selected, it enters the next phase of my personal knowledge management workflow: reading/watching (or re-reading/re-watching). Success is through simplicity for both ends of the product. Privacy Policy | Disclaimer, 10+ Notion Knowledge Management Templates to Store Valuable Ideas. screenshot) or kanban boards, like my Content Tracker. Obviously that is not very desirable when you want to create a knowledge base that is supposed to be easy to use and accessible by all. An error occurred, please try again later. This allows me to have a queue of content I need to go through to keep productive. Anything that I want to remember and that might be useful to me (or someone else) in the future. One feature Guru has that Notion doesnt have is forums, which make collaboration easier. In Notion, I only use P.A.A. method, a digital filing method developed by leading productivity expert Tiago Forte. I needed to find a way to organize my knowledge outside of my brain in a way that was categorized, tagged, and flexible to view in different mindsets. Actually, in most cases, I am not even in front of my computer. Use Notion for building productivity and project management systems, as well as storing documents and digital data. One of the main benefits to Roam is how quick and easy it is to create new pages as youre writing, just by using the [[]] command. So which of the main focuses of these tools more helpful when you are creating a knowledge base? But hey, before I start with my findings, lets take a look at: Notionis an all-in-one workspace that brings together cool features like note-taking, project tracking, knowledge base, and more. Ive also gotten rid of that nagging feeling that keeps popping up when you are trying very hard not to forget something. It is fair to say thatConfluence is a great alternative to Notion for more collaborative options and integrations. Which Notion knowledge management templates do you see yourself adding to your personal workflow?
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You can create tasks, put due dates on them, assign them to users in specific roles, and even create sub-tasks within those tasks. Play around, see what works best for what you need and figure it out as you go. For you to have a satisfying growth rate, I will explain how to grow a SaaS from 0 to 1: Product Marketing vs. Marketing A Guide to Exact Differences, Remember when Ron Swanson did not understand how the internet works and threw his computer into the trash? Confluence offers a free version and three other plans. If you like these templates, you might also want to check out our round-up on some of the best Notion second brain templates. The great thing about databases in Notion is that you can view them in different ways depending on your preference lists, tables (like the Tasks screenshot), boards (like the P.A.A. Like with Notion, you can make things as simple or as complex as you need. So basically Notion is a personal or company wiki with which you can take notes, store company resources or put any collection of knowledge in. This is purely meant to show you how I use the platforms and how you can use them too. Top Alternatives to Notion Knowledge Management, standardized their menu and kept it to way less options, 16 Best Project Management Tools for the Smart PM. Sign up here for a bi-monthly dose of new ideas, new thoughts, new questions. It must be genetic because, in the last year, I have immersed myself in the world of Personal Knowledge Management (PKM), using Roam and Notion as my main tools. The Knowledge Base database stores all the bite-sized lessons and notes I take from Library items and allows me to tag them from the Tags database in order to categorize them. Just collecting and never looking at the notes again wouldnt be useful, and the more you intentionally link your notes together, the more valuable your web of ideas becomes. I have a page called Quick Notes. Meanwhile in Notion you can do basic assigning without much progress tracking. I couldnt make a decision, so I decided to try out both. When I joined the team, I had some understanding of productivity, habits, focus, and all of those exciting things. Taking notes from what you learn or found useful from items in your library and housing them in a database tagged and categorized will allow you to access your knowledge easily. Focus makes a huge difference. Each Library item can be categorized by Content Type and tagged from the Tags database. Guru has 3 different plans and a free version, as well as a free trial option. It does excel at that. It's super simple: just click the extension icon in your toolbar, select the database (your most recently used will be pre-selected) and a record will be created in your Library database with the content transposed on the record's page. Finally, once Ive finished a post, Ill add any details that I want to remember to the page (like date of posting, # of hours spent on writing, published in a publication or no, etc.) Offering features on various focused use cases, Guru has a set of features that really highlights your work. For instance, if you're running a blog about underwater basket weaving, all the knowledge you've acquired in such a subject should be grouped or tagged accordingly for you to refer back to it fast and easily produce content for your audience. I like to see at a glance what is fiction versus non-fiction. The intention is to engage with my notes as much as possible through tagging and notes design. If you want to see how to add a Notion Widget to your iPhone Home Screen, head over to my article on how I track my habits in Notion and you can see how to add it (scroll down towards the bottom). So, all in all, Notion is great when you are using it as a personal knowledge base or project management tool. Some of my apps have been in the same place since I got my first iPhone, almost 10 years ago.
I recently came across someone explaining how using Notion for their personal planning changed their life. Yes, it is. We gotta give it to them, they are pretty good. {"@context":"https://schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"Is notion a knowledge management system? So I tried my hand at Notion. Good personal knowledge management systems make it easy for you to enter and organize your knowledge as well. I dont add tags to every item or resource. But when I first heard the term PKM I drew a blank. I like to do long-form journaling in an app called Bear, but Ill transfer my writing to Roam every week. This is where the true gold of personal knowledge management lies. I select everything on the page (the content and my notes) and cut (CTRL+X) to have a blank page. When I realized I wont be the next Tarantino I found myself as a creative content writer at UserGuiding. You cant change or delete this. That was by the time we were using Notion as a team at work. I am not really concerned with what skill I can learn that I want to reference later from Black List. Every day between the links we see online, content friends share with us, shower thoughts, and those breakthrough ideas we have its near impossible to track these content pieces and ideas, and compartmentalize them in a meaningful way. Want more Notion tips, tricks, and templates? Luckily, there is a way to easily do this with Notion. It gets sloppy and very unorganized when used by two or more people, let alone big teams. Again, using technology to keep track of conversations and experiences that otherwise would get lost in the abyss of my mind. So if you are looking for a tool to take burden off of your customer support teams shoulders while also keeping your internal knowledge in a single source, Document360 is the one. Learn how to write a great story and take your writing skills to the next level. I have a few different views set up so I see only what I need to see, like only what is Active or if I just want to see the books I am reading (I know, I know I read a lot of books at once). These databases allow you to sort and filter data, view and edit the same data in different areas of your workspace, and create relations and rollups to other databases. You have pages and pages of notes you've taken over the years spread out on different pages across Evernote, Google Docs, or whatever digital platform you use. These plans are: Starter free for 3 users, $5 for each user after 3 /month. I had never used Notion to a full extend and was intrigued by this personal-use-Notion post. Anyone who wants to have productive life needs to have some kind of knowledge management system. I give a score between 1-5 stars. I also have this workflow in each Tag and Area page with the Library database instance filtered by said Tag or Area so I can dive into a specific subject if that is my interest for the day. A personal knowledge management system is a way to take control of your brain space and help you remember everything. Its the systems you create so you go further with your ideas. Lets check them out! The aim is to store the information that can be relevant in the future in a way that is logical and easy to retrieve. It can get frustrating when you have an idea and are not sure what to do with it. For me, Notion has become my personal knowledge management software. Since its saved to my sidebar, I can easily access it from any device. Project management tools make life easier for companies and teams. Thats a page that gets created automatically every day, with todays date. It is what I mean when I say Notion cant compare to full-fledged knowledge base software. It is saved to my Favorites sidebar, so it is easy to find from any device. In my case, that would be writing articles. Tag and aggregate all your notes and acquired storytelling knowledge into an organized Knowledge Base. I created a "Tag Template" when creating new tags so that they'll automatically have the necessary linked database instances on the page. In terms of popularity, ClickUp is among the tools that are in the same league as Notion. Unfortunately, every time I have a thought, idea, or see something I want to read later, I am not sitting peacefully in front of my computer with a perfectly steamed chai latte. This way it is easier for users to collaborate and request certain pieces of knowledge to be collected on the knowledge base. The most powerful thing about Notion's app is its databases. You have a hard time remembering what you learned and you have an even harder time finding the valuable information you took note of. In this article, I am going to give you a brief overview of some of my growing PKM systems, my library (and some of the connected databases), and how I quickly capture information on the go in Notion to be sorted and organized later. Especially in being a dedicated tool.
This is very different from Notion, where you need to think about where to create the page like a hierarchy. Now, I can hear the sceptics thinking: Isnt all this tracking and organising a colossal waste of time? For beginners and pros alike. This way, it makes it possible for users to find your knowledge base and interact with it easily. The more information you add to your PKM system, the better it gets. Notion is a jack-of-all-trades type of tool. There are a few other helpful properties like URL (super helpful for online courses or podcasts), the cost (a great way to track how much you spend on books or online courses), and a place to link to a file (like a PDF eBook). A goldmine of information but without any structure and impossible to navigate. It has all the aspects and databases that were mentioned in this article and is ready to go for you to use. Once I start writing, I switch to another tool simply because I find the block structure of Roam too distracting for an article. Roam describes itself as a notes tool designed for networked thought. To me, thats what makes it perfect for learning and writing. Did you know you can use Document360 with UserGuidings resource center feature? If that works for you, thats great, but I have found that doing this has helped me be more organised and proactive about the things I need to do. Id have to start from scratch every time. , Catch up on what we published this week, including a detailed look at some of our favorite monitors, keyboards, and pointing devices for your Mac setup, and some great links from our friends across the web. This Library helps me log important information and keep track of what I am learning. "}},{"@type":"Question","name":"What is the best knowledge base software? To set up an internal or external knowledge base, users can use a no-code tool like Notion, Guru or Confluence. One of the biggest problems with using Notion as a knowledge base is the fact that it cannot be used in a different environment.
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And they do it make this possible by streamlining internal communication, helping new employee onboarding, and making information accessible anywhere, anytime. This can be information about doctors appointments (Health), furniture measurements (Home), investments details (Finances), etc. Desks and chairs are just the tip of the iceberg anything from lighting through to plant life has likely played a role in your considerations. You can also create a Widget on your iPhone Home Screen so you can quickly go directly to it. "}},{"@type":"Question","name":"What is knowledge base for? Mike wrote a fantastic article that is basically an intro to PKM. To solve the problems I mentioned at the beginning of this article, it's important to have such a system to organize your knowledge in a way your brain can't. Most of the articles I found would compare Roam and Notion against each other. Be the first to receive updates on articles, curated videos and resources. ","acceptedAnswer":{"@type":"Answer","text":"Yes, it is. One of the most important differences between Notion and ProProfs that ProProfs lets users create external knowledge bases as well, whether it is for common support questions or for a stand-alone help center. It's important because our brains are limited, even though they're big. I have more than just books saved in the database. Published with. Probably the biggest pro of preferring Document360 over Notion is the ability to create both internal and external knowledge bases. So, I decided it was time to change it up. They can't hold every piece of knowledge and it takes time trying to rack your brain for that one tidbit you're trying to remember. for a muse of fire, that would ascend the brightest heaven of invention.". The free version can be used with up to 10 individual users, while the other plans are billed according to the user count. Its use-worthy integrations are a big plus.
I want to make it easy and reduce any possible friction. There were hundreds and hundreds of Word documents, filled with jokes, quotes and articles in Dutch, English, French. Document360 is also one of the most popular tools out there, especially among growing companies. This website uses cookies to ensure you get the best experience on this site. Here are 11 HR software to optimize your efforts. ProProfs Knowledge Base has a remarkable set of integrations from Google Apps, Jira, and Salesforce to Zendesk and Freshdesk. regardless of their company level. It helps me with researching topics for blog posts, compiling content to share on social media, and using it for solutions in my own life. Did you know you can use Guru with UserGuidings resource center feature? Then they find themselves working a 9 to 5 job they never even wanted to do with way too much information on everything else. So I built my own personal knowledge management system using Notion. To me, Personal Knowledge covers a wide range of information ranging from book highlights, personal data and anecdotes, meeting notes, birthdays, gift ideas, receipts, travel details, inspirational quotes, personal goals, and so on. Something went wrong while submitting the form.
For features you probably wont be using if you are in it for a knowledge base. tags like Instagram Content or Instagram Growth are children of my Instagram Marketing area of life), I can refer back to the knowledge I've acquired in a specific Area by going to the Area's page and looking through a linked instance of the Knowledge Base database. ClickUps biggest edge over Notion is its capabilities of task management. They try their hand at everything and end up being mediocre at everything.
Pretty cool, right? It is broken down into four databases: The Library database stores all the videos, articles, course notes, etc. Again, pretty cool. I use the genre column mainly for books or TV shows/movies. Building a story's world, history, and plot can get complicated. I use tags to organize Library and Knowledge Base items. So, if you are like me and have no idea what PKM is (or would like a refresher) let me help you out a bit, courtesy of my BFF Wikipedia: Personal knowledge management (PKM) is a process of collecting information that a person uses to gather, classify, store, search, retrieve and share knowledge in their daily activities (Grundspenkis 2007) and the way in which these processes support work activities (Wright 2005). Lets take a look at some digital tools that are great alternatives to Notion. The 40 Best Notion Templates for Students, The 10 Best Study Websites & Virtual Spaces, 20+ Aesthetic & Minimal iOS App Icon Packs, 2022 Gridfiti Inc. All rights reserved. "}},{"@type":"Question","name":"What is a good knowledge base? While Notion only lets commenting, Confluence lets individual users message each other within the tool. Did you know you can use Confluence with UserGuidings resource center feature? By storing all this stuff in a centralized and digital place outside of my forgetful brain, I can rely on the benefits of searchability, backups, syncing between devices and sharing with others. As it turns out, its not that scary or complicated. I dont want to spend hours designing new pages as that defeats the whole purpose of efficiency (productivity porn is a real thing!). Notion is a great tool for creating a personal knowledge base, as well as other tools like Guru, ClickUp, ProProfs Knowledge Base, Document360, and Confluence. I use Notion. Roam can seem quite intimidating at the start. A pillar of personal knowledge management is not just collecting important information but using and reviewing the information youve collected. Since every tag is a child relation to a specific Area of my life (i.e. Now, thats not something you can decide without taking a look at some features. I have several views that I can jump back and forth to. Every time. To really thrive in this Information Age, we need systems to manage this flow, absorb the relevant information and apply it to our lives and careers. Next, I add the name/title of the resource.
You can reference or link to any other page by adding bi-directional links and tags. The way I read it youre either a Roam person or a Notion person. Again, thank Marie for this one. This is taken from Obsidians website, a competitor note-taking app, but it perfectly describes why I prefer keeping text notes and highlights in Roam versus Notion. The score column lets me give a score to each resource. Guru also makes the knowledge bases available on different channels while Notion doesnt. But I think its time for a total revamp. Heres a quick snapshot of my capture toolkit: Every couple of weeks, I go through the Readwise highlights that have been imported into Roam. You can set it up just how you want it and just see the information you need. Mike shares that the end goal of a PKM system is actually being more creative. and move it to the Done column. Without a system like Roam, it would take me forever to look for relevant notes and resources. After my grandfather passed away, we got access to his computer and his files. It helps gives content creators the power while giving the content consumers the simplicity. So, I can go into my People database, click Jane Austen, and see all the content Ive added to my Library that she is related to. Just like Notion, Confluence is a tool that helps companies build wikis, create onboarding checklists and share internal knowledge. Since ProProfs also deals with external affairs of your knowledge bases, it helps with Google rankings and SEO as well.
I dont do the actual writing in Notion, but I like to use the databases to keep track of the ideas and articles. She shares a ton about personal knowledge management and how she uses Notion to store and organize relevant information. By notes design, I mean compressing, adding my own thoughts and takeaways, bolding, and removing anything repetitive/unnecessary. Just do the things you need to do and done! (Also, my moms reaction when I proudly showed her my Notion pages.). I will get there one day. It was great for personal use alright but I came to the realization that it wasnt nearly as good for teamwork. The more you use this feature the better it gets. If you have seen Parks and Recreations, Top 10 Product Marketing Courses and Certifications in 2022, In today's world, bringing a product to market is no easy job. Readwise is one of my favourite apps with many great features to help in the creative writing process, which Ill write a separate post on soon. Think of the old-school method of having a filing cabinet with different tabs and folders for different subjects that has all your notes organized.
We were amazed by what we found.
Because ClickUp is essentially a project management tool, it is naturally easier to link docs, wikis, and any kind of note to tasks and access them through the given task. Join our Notion mailing list below and check out our several otherNotion guides and round-ups! If I want to drill down on a specific subject, I can go into a specific tag in an Area and get the knowledge that way. Top 11 HR Management Software for HR Managers in 2022. There are 4 reasons why you can probably pick a better tool than Notion for your knowledge bases, whether you are a small business or enterprise. As my understanding of personal knowledge management has grown, my systems matured to support my slowly developing setup. This helps me keep track of what content I've consumed or not. But they are also the very reason Notion can get too complicated at times. But hey, enough talking about Notion. Check out the Writer's Knowledge Organizer Notion Template. All of these notes have been acquired from all the different articles you've read, videos you've watched, courses you've taken, seminars you've attended and it's all in one giant pile or it's organized in a convoluted mess of folders. Notions not so bad if you are creating apersonalknowledge base. If you like an author/creator you can now find a central place to see all the resources they are related to in your Notion Library. Nothing I learned was easily accessible again after I wrote it down and stored it away.