Circulate the document to the faculty for review and signature. NIH has provided a sample Other Support form for reference. Check out recent product updates. Who should I contact to update ERA? Contractor Personnel participation in any Foreign Government-Sponsored Talent Recruitment Program of a Foreign Country of Risk, as defined in Attachment 2, is prohibited. Navigating Your Electronic Service Record (ESR) Self Service account Using CAC and CAC-enabled computer with Internet access, log into ESR at https://nsips.nmci.navy.mil Choose the DoD CA-XX certificate, not the email certificate. All current projects and activities that involve senior/key personnel, even if the support received is only in-kind (e.g. Electronic Service Record and Official Military Personnel File Sailors who have had a Uniform Code of Military Justice violation should see the NAVPERS 1070/607 under what of the Electronic Service Record? Be sure to save as a Word document. Once a proposal has been awarded, there is a delay between when it was awarded and when the data is populated in ERA Awards. The Rev FP will show in the C&P Tool while in a Submitted state, but once Awarded it will no longer populate in the report. In-kind contributions not intended for use on the project/proposal being proposed also must be reported. 1. An Update Current and Pending Reporting Data activity is available to Research Advancement (RA) users on each ERA Funding Proposal (FP) and ERA Award, to allow RA users to enter the NIH Major Goals, NSF Overall Objectives, and NSF Statement of Potential Overlap. All DoD Notice of Funding Opportunities for research and related activities will require that you disclose this information at the proposal stage. I regularly speak and email with colleagues at other academic institutions, including foreign institutions. See earlier notice, NIH Grant Guide NOT-OD-19-114. For example, if visiting faculty or scholars who are supported by their home institution work in your lab on federally-funded research, that constitutes reportable support. Older awards not reflecting in BOL NDAWS must be entered into NDAWS by the awarding authority's administrative department or the member's current administrative department after authentication of validity of each award. Why isnt the ERA-generated NSF C&P document compliant with the NSF system validations? Electronic Service Record and Official Military Personnel File. Use the "e-Submission Documents" tab to view documents pending acceptance into your OMPF. Completed support does not need to be reported for In-kind contributions. Johns Hopkins researchers whose research is supported with federal funding should update and maintain their current and pending or other support documentation. Why is this occurring? Cost shared effort is not currently incorporated into the person months effort in the ERA C&P Tool. In order to add new personnel to an ERA Award, an Award Change Request will need to be submitted in the AWD (followWI-EP-130; see Changes to Key Personnel section) to add the new personnel. Data released by the Treasury shows that, Go to the Marine Corps Manpower and Reserve Affairs website and. Click here for summary information regarding NSFs Current & Pending FAQs. Choose the format (NIH, NSF,Other, or ERA Internal Report) that you need. Gifts also do not need to be reported (see NSF's FAQs for their definition of a gift). The person-months of effort per year being dedicated to the award or activity A revised Proposal and Award Policies and Procedures Guide (PAPPG) has been released with an effective date of October 4, 2021, and the disclosures table will be included in this revised version. The official history of assignments during a person's Navy career while on active duty should be found in what systems? For those investigators for whom it is required (see above), the proposal shall provide following information for each current and pending project: The proposing PI must notify the NASA Program Officer identified for the FA immediately of any successful proposals that are awarded for substantially the same research as proposed to NASA, any time after the proposal due date and until the announcement of NASAs selections. For additional information see notice NOT-OD-21-110. For promotion to paygrades E4 through E6, the advancement-in-rate examination score, the performance evaluations, service in paygrade, awards, and previous examination performances are factors of what system? If you are attached to a Joint/NATO/USMC command that does not have the ability to enter awards, PERS-312 can assist. A. Two options are available: Additional information can be found on the NSF-Approved Formats for Current and Pending Support web page. Note: Information on how to use the Update Person Months and Update Current and Pending Reporting Data activities are included in the FAQs section of this page. Current and Pending Support (Other Support) Current and pending support information must be provided through an NSF-approved format for each individual designated as senior personnel on the proposal at the time of proposal submission. ), Training grants involving the reporting investigator as mentor or project director. In-kind support such as office/laboratory space, equipment, supplies, employees, and students not intended for use on the project/proposal must be reported within the In Kind Contributions section of the NSF and NIH forms. The C&P Tool is missing some awards that should be included for a faculty member in my department. Once an FP has moved into the Declined state, it should no longer be pulled into the C&P Tool. I have communicated with you previously about NIH and NSF disclosure requirements, and I am writing to you now as all federal agencies have begun requiring these disclosures. In-kind contributions such as office/laboratory space, equipment, supplies, employees, students that are intended for use on the project being proposed to NSF, must be included as part of the Facilities, Equipment and Other Resources section of the proposal and need not be replicated in the current and pending support submission. This includes titled academic, professional, or institutional appointments whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting, or honorary). DOE clarifies that typically these individuals have a doctoral or other professional degree, although individuals with other levels of education/experience may be considered Senior/key if their involvement meets the above DOE definition. Second, as explained below, beginning on January 25 all faculty will be required to electronically sign their NIH Other Support disclosures using DocuSign. DARPA will perform the assessment once an application has been identified for funding. PI/RA will convert all Other Support forms to a flattened PDF file and upload into eRA Commons. 2020 Proposal and Award Policies and Procedures Guide (PAPPG), NSF-Approved Formats for Current and Pending Support, Senior/Key Personnel Foreign Influence Risk Rubric, AQ's on their Countering Foreign Influence Program, Department of Defense issued a memo in March 2019, Financial Assistance Letter (FAL), No. All supporting documentation must be translated to English prior to submission to NIH. First, you must submit to NIH copies of any contracts that are related to your foreign academic appointments. It is posted on the universitys website about Other Support. NSF has published a revised version of the NSF Grants.gov Application Guide (NSF 21-084). Court Memorandum A Sailor may submit a statement to record about any performance evaluation. A proposal was recently awarded and is not showing up on an investigators C&P in either section (pending or awarded). Briefly describe the research being performed and explicitly identify any overlaps or synergies with the proposed research. This is likely occurring because the individual is listed within an AWD or FP SmartForm that the C&P Tool pulls information from. NIH requires a minimum effort of 0.01 person months. This must be added to the PDF template, or if using SciENcv, it must be attached. Time commitment by the investigator for each year of the period of performance. NIHs new template separates Project/Proposal support from In-Kind contributions. Individual Names:AWD Smartform2.0 Project Information> Subsection 8.0 Select other ASU personnel who will participate in this project: and Smartform 1.0 Award Setup > Subsection 2.0 Sponsor Principal Investigator (P/I), Person Months:Update Person Months activity in AWD (will automatically populate from the FP on AWDs created after 11/30/2020). If you are submitting an Other Support document to NIH, you may find this annotated version of the NIH Other Support form helpful. Failure to submit this information may cause the proposal to be returned without further review. The table below lists the SmartForms that the C&P Tool uses to identify if a submitted proposal or active award should be pulled into an individuals C&P report and how this information can be updated. Proposers shall submit the below information for all key personnel, whether or not the individuals' efforts under the project are to be funded by the DOD: This information shall be included in the Senior Key Person Profile form included in the Notice of Funding Opportunity (NFO) and will not be included in the overall proposal page limits. For more information on research profiles, including ORCID, see browse.welch.jhmi.edu/research-metrics/author-profiles. JHURA will soon announce Q & A sessions to be held later this month/early January to answer any questions you may have. time, services, specific research activities, money, etc.) The information should cover all previous (award period ending within the past 5 years), current and pending other support. In an effort to provide the community with helpful reference information regarding pre-award and post-award disclosure information in the biographical sketch and current and pending support proposal sections, NSF has developed a disclosure table entitled, NSF Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending Support, to identify where these disclosures must be provided in proposals as well as in project reports. Applicants and recipients remain responsible for disclosingallresearch endeavors regardless of the version of the forms used, including: Please consult the original and relh.gov/faqs#/other-support-and-foreign-components.htm>Other Support FAQs for additional guidance on what needs to be disclosed. All resources and other support for all individuals designated in an application as senior/key personnel including for the program director/principal investigator (PD/PI) and for other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they request salaries or compensation. Veterans or next-of kin of deceased veterans can obtain and fill out SF 180, Request Pertaining To Military Records or write a letter to request replacement awards. Current and pending support includes the proposal being submitted, ongoing projects, and any proposal currently under consideration, from all sources, regardless of whether the support is provided through the proposing organization or is provided directly to the individual. Members on active duty and drilling reservists should receive the original award (medal/ribbon) from their commanding officer. In my school, faculty have a 9-month appointment. Consult updated NIH Frequently Asked Questions (FAQs) on Other Support and Foreign Components. This field is for validation purposes and should be left unchanged. Promote to Current Budget once completed and re-route for department reviews. Below are examples NSF provided for in-kind contributions. During that in-between time, you may need to add the new award to the C&P report manually. All research resources including, but not limited to, foreign financial support, research or laboratory personnel, lab space, scientific materials, selection to a foreign talents or similar-type program, or other foreign or domestic support must be reported. Please note that NASA proposals for other types of awards may have different requirements; please check the program solicitation and direct any questions to your OSP Proposal Team. The FAL provided information and guidance on what should be included in Funding Opportunity Announcements (FOA) and Financial Assistance Agreements related to Current and Pending Support disclosures. Inform yourself of all sponsor requirements and follow all directions for content and format. This includes copies of contracts, grants or any other agreements specific to senior/key personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. . Yes, all effort committed to the project should be reported. DOD requires full disclosure of current and pending support from domestic and non-domestic sources. In-kind contributions for the project being proposed. JHU NIH Proposal Preparation Instructions The Current & Pending Tool (C&P tool) was developed to assist Research Advancement staff with the creation of Current & Pending (C&P) documents quickly and accurately. Project/Proposal Title: FP Smartform 1.1, #1 Full Title of Proposal; AWD Smartform 1.0, #1 Award Title, Status of Support: Pending selected for Proposals; Current selected for Awards, Proposal/Award Number: FP number; AWD Smartform 1.0, #7 Sponsor Award Number, Source of Support: FP Smartform 1.1, #6 Direct Sponsor & Prime/Originating Sponsor; AWD Smartform 1.0, #3 Direct Sponsor and #5 Prime/Originating Sponsor, Primary Place of Performance: automatically set to Arizona State University, Project/Proposal Start & End Date: FP Budget Form 1.1; AWD Smartform 1.0, #8 Award Start & End Date, Total Award Amount: FP Total Sponsor Budget; AWD Smartform 2.0, #1 Total Obligated Award Dollar Amount, Person-Months: FP Budget person months effort; AWD Activity Update Person Months or from original FP, Overall Objectives: FP / AWD Activity Update Current and Pending Reporting Data, Statement of Potential Overlap: FP / AWD Activity Update Current and Pending Reporting Data, Title: FP Smartform 1.1, #1 Full Title of Proposal; AWD Smartform 1.0, #1 Award Title, Major Goals: FP / AWD Activity Update Current and Pending Reporting Data, Project Number: FP number; AWD Smartform 1.0, #7 Sponsor Award Number, Name of PD/PI: FP Smartform 1.1, #3 Direct Sponsor Principal Investigator / Fellow; AWD Smartform 1.0, #2 Sponsor Principal Investigator (P/I), Project/Proposal Start and End Date: FP Budget Form 1.1; AWD Smartform 1.0, #8 Award Start & End Date, Person Months: FP Budget person months effort; AWD Activity Update Person Months or from original FP, Overlap: not pulled from ERA since NIH requires an overall statement of overlap across all proposals instead of individual reporting. Expired awards are included in the C&P tool because there may be pending No Cost Extensions, etc. To request a new Research Admin DocuSign account for Other Support purposes, please email othersupport@jh.edu. It is possible, however, that other federal funding agencies may follow suit; we will update you if and when that happens. 2. Check the funding opportunity announcement as well as specific agency policies and make sure information is complete, accurate, and follows sponsor guidelines. FP numbers for NIH Pending proposal items will need to be replaced with the Application/Award ID from eRA Commons. Post-award, recipients must address any substantive changes by submitting a prior approval request to NIH in accordance with the NIHGPS section on Administrative RequirementsChanges in Project and BudgetNIH Standard Terms of Award.. Period of performance for the other research projects. For promotion to paygrades E4 through E6, the advancement-in-rate examination score, the performance evaluations, service in paygrade, awards, and previous examination performances are factors of what system? BOL NDAWS is the authoritative source for awards data. The total amount of support the individual is receiving in connection to each of the other research projects or will receive if other proposals are awarded. Provide the total award amount for the entire award period covered (including facilities and administrative costs), as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior/key personnel involved. Specifically, NIH funded researchers must disclose the following: 1. Note: RAs will need to update the font size of person months effort tables to at least 11 point Times New Roman in the NIH Other Support documented downloaded from the ERA C&P Tool. I occasionally consult for industry. Resources and/or financial support from all foreign and domestic entities, that are available to the researcher. Select other ASU personnel who will participate in this project, Update Person Months activity in AWD (will automatically populate from the FP on AWDs created after 11/30/2020), FP Smartform 1.1.1 Additional Personnel and FP Smartform 1.1 > Subsection 3.0 Direct Sponsor Principal Investigator / Fellow. This message addresses the Implementation of Changes to the Biographical Sketch and Other Support Format Page (NOT-OD-21-110). To participate in the next advancement exam, a waiver of time-in-rate requirement for Early Promote (EP) Sailors is granted by what authority? The Official Military Personnel File (OMPF) is used to verify awards to which a veteran may be entitled. For every activity, list the following items: An Introduction to Export Controls at JHU, Human Trafficking / Trafficking in Persons (TIPS), Investigational New Drug (IND)/ Investigational Device Exemption (IDE) Regulatory Program, Mexico City Policy / Protecting Life in Global Health Assistance. The Current & Pending (C&P) Tool does not save manual entries within the tool itself (e.g., person months updates, checked/unchecked projects, NIH Goals, Overlap) instead, this data pulls from ERA Grants. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. Promote to Current Budget once completed and re-route for department reviews. When submitting Other Support information at the JIT stage, the related application should not be included. You should also link your ORCID iD to JHU to prepare for possible future integration with local systems. This has become even more important as investigators are facing additional scrutiny on the completeness and accuracy of other support and biosketch disclosures. All divisions have instituted a formal process, explained on the JHU Research website, for the review and approval of such appointments. Replacement under other circumstances is the responsibility of the individual. Current and pending support information includes all planned, pending and current projects and in-kind support that is either provided directly to the individual, or to the individual through their organization in support of that individuals research endeavors. Update this information in the FP and AWD Activities "Update Current and Pending Reporting Data" to reduce administrative burden in the future. In general, any principal investigator or co-investigator and anyone who would qualify as key personnel are considered covered individuals.. Post-award, recipients must address any substantive changes by submitting a prior approval request to NIH in accordance with the NIHGPS section on Administrative RequirementsChanges in Project and BudgetNIH Standard Terms of Award., Information on other active and pending support will be requested as part of the Just-in-Time procedures, Consult the NIH Frequently Asked Questions (FAQs), NIH defines Other Support to include [A]ll resources made available to researcher or senior/ key personnel in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant.